Item Required Supporting Documents
Initial advance and
additional advance
Estimate of expenditure (Appendix 10B) to support the amount of the initial
advance and the additional advance (see also Sections 10.12 and 10.19).
Liquidation and
replenishment, or
liquidation only
1. IARS (Appendix 10C).
2. Bank statement.
3. Either one of the following, as applicable:
– (With SOE approved): SOE.
– (With full supporting documents, i.e., SOE is not approved): Summary
sheet (Appendix 7B) and proof of payment and supporting documents
as required under direct payment (Sections 7.4–7.5).
– (For expense items exceeding any applicable SOE ceiling): Same as the
above with full supporting documents.
4. In addition, if FAW procedure is approved and used, and the amounts
requested to be withdrawn are paid from the imprest fund, the certificates
for FAW (Appendix 9D) need to be attached to the WA.
ADB = Asian Development Bank, FAW = force account works, IARS = imprest account reconciliation statement, SOE = statement
of expenditures, WA = withdrawal application.
a
If supporting documents are written in local language, there should be an English translation of important words and items in the
documents (e.g., the title of the document, name of the supplier and/or contractor, description of goods and services, amounts,
and dates).
